International CHRIE invites hospitality & tourism educators, graduate students, industry professional and association executives to submit presentations for the 2013 International CHRIE Conference to be held 24-27 July in St. Louis, Missouri USA.

All members of ICHRIE are invited to become reviewers for either track. As detailed below, the submission process utilizes a full electronic format this year. As such, reviewers can participate from anywhere in the world. ICHRIE especially encourages those members outside of North America to engage in this worthwhile service to the organization.

Papers may be submitted for either REFEREED or SYMPOSIUM tracks.

Refereed Track
Submissions should be:
• Conceptually-based (or)
• Empirically-based

Submissions can be submitted for:
• 20-minute stand-up session
• Poster Presentation

Submissions are judged on the following three criteria:
• Overall quality (design of the study, development of the concept, etc.)
• Significance of the contribution to the discipline
• Interest to International CHRIE members

Refereed papers must be formatted as follows:

• Page 1 –title and 100-word abstract
  (Note: Authors names MUST NOT be included on this page)
• Margins should be 1-inch on sides, 1.5 inches on top and bottom
• Font: Times Roman, 10pt
• Text should include references and must not exceed 15 pages (single-spaced).
• Tables and figures must not exceed four (4) pages in total.
• Total page count must not exceed 19 pages.

Refereed posters must be formatted as follows:

• Cover Page -title and 100-word abstract
  (Note: Authors names MUST NOT be included on this page)
• Margins should be 1-inch on sides, 1.5 inches on top and bottom
• Font: Times Roman, 10pt
• Summary including references must not exceed 3 pages (single-spaced).
• Total page count must not exceed 4 pages.

Submissions are required to be either conceptually- or empirically-based and can be submitted for either twenty (20) minute stand-up or poster presentations. Papers that are not research-based should be submitted through the symposium track (see next section). Submissions for refereed papers are subject to a double-blind review process by ICHRIE’s Scientific Paper Review Committee. Each paper is assigned a number; the identity of the author(s) is not revealed. An independent evaluation is then completed by at least two reviewers.

Conceptually-based papers seek to develop a fuller understanding of the hospitality & tourism industry and education by building on existing knowledge. For example, a conceptual model explains facts of events in a way that increases understanding. This should be more than a basic introduction to a topic. The structure of a conceptual paper includes: (1) a description of the topic and review of previously published work; (2) unique treatment, analysis, or critique of the current state of knowledge on the topic; and (3) implications for hospitality & tourism education, research, or industry practice.

Empirically-based papers are original research to test or develop a theory or make a new contribution to the knowledge base of the field. An empirical paper includes: (1) background information, explanation of major concepts, importance of testable research questions, and a review of previous research; (2) description of methodology that includes research design, instrumentation, data collecting procedures, and data analysis; and (3) discussion of results of the investigation with implications for the advancement of hospitality & tourism research and/or industry practice.

Poster sessions may be used to present works in progress that are conceptually- or empirically-based. The poster session submission includes: (1) significance of the study; (2) literature preview; (3) proposed methodology; and (4) implication / application for hospitality & tourism education and/or industries.

Submission Guidelines
Conceptually or empirically based papers may be submitted within the Referred Papers Track for either twenty (20) minute stand-up or alternatively for poster presentations.  Papers that are not research-based should be submitted through the Symposium Track. All submissions for the 2012 International CHRIE Conference are required to be submitted electronically by using the EasyChair online submission system.

A paper may only be submitted once, with no retractions or modifications once submitted.  Once submitted, the order and names of authors listed on the original submission may not be altered,  including indication of the lead author's name.

ICHRIE will correspond with the Lead (primary) author only. Co-presenters should not contact ICHRIE. It is the primary author's responsibility to notify all co-presenters regarding the status of the proposal as well as to notify International CHRIE of any change in the Lead Author’s contact information. International CHRIE will use the contact information provided on the original submission and it is the Lead Author's responsibility to notify ICHRIE of any change in contact information.

All presenters are required to register for the full conference or for a one-day conference registration for the day of the presentation.  All travel and additional expenses, including the conference registration fee, are the responsibility of the presenter(s). Please note that at least one presenter of any given presentation must be an International CHRIE member in good standing. Any co-presenters who are not ICHRIE members will be required to register for the conference and pay the nonmember rate.

Paper Review Process
Submissions are judged on their overall quality (design of the study, development of the concept, etc.), their significance of the contribution to the discipline, and their interest to conference delegates. All submitted manuscripts must be original (i.e. not been published elsewhere), follow academic writing, structure and methodology. All submissions for refereed papers are subject to a double blind review process. Papers judged to have outstanding merit by the Conference Paper Review Committees will receive a Best Paper designation in the conference program and will be recognized at a general session for all attendees.

Refereed manuscripts (Papers & Posters)
Before submitting to the Chair of the Scientific Paper Review Committee, Jeff Beck, by using the EasyChair online submission system, please first read the provided information on this website. After reviewing the information and guidelines, you will need to first fill out the pre-submission form on the ICHRIE site. Once the form is submitted, the lead author will receive instructions on how to submit via the EasyChair format. This is the only acceptable method for the submission of Refereed Paper and Poster manuscripts.

Symposium Submissions

Panel Discussions
Panels are designed for larger group presentations and discussions of a hospitality or educational topic of general interest. Proposal sponsors select the theme and enlist several panel members to act as primary discussants. A common format is to first have panel members discuss or debate the topic. This formal period is often followed by a period of participation by audience members. Panels are scheduled throughout the conference program. To ensure constructive proposals, each panel member’s participation must be committed at the time of proposal submission.

The following must be included in a panel discussion proposal submission:

1. Name of panel members, along with their expertise and role to accomplish the proposal objectives.
2. Email of commitment from all panel members to participate in the discussions.
3. A list of 2-3 clearly stated discussion questions to encourage participation among the audience – these may be integrated within the main text of the proposal.

Roundtable Discussions
Roundtables create opportunities for small groups to engage in discussion about a particular hospitality or educational topic. Proposal sponsors lead the discussion, perhaps with an initial presentation, but the majority of each session should be an open discussion among the participants. Generally these sessions consist of 6-12 people and are held at large, round conference tables. The proposal must include a list of 2-3 clearly stated discussion questions to encourage participation among the audience. Please note that several roundtable discussions happen simultaneously in the same, large room, so formal presentations using slides and/or other support media are not possible.

Symposium Presentations
Symposium presentations are formal presentations of a hospitality or tourism topic. Typically conducted in presentation format, these are used generally to report interesting initial findings from a research project. Since these sessions are not blind-reviewed, they are not designed for complete research projects. Proposals of an empirical or theoretical nature should be submitted to the Refereed Track. Symposium presentations are held as scheduled sessions throughout the conference.

Workshops
Workshops are designed to be interactive sessions wherein participants engage in learning and other growth activities. These sessions focus on teaching or demonstrating a distinct topic or technique. Audience members expect to be actively engaged during the session. Lecture formats are not appropriate for workshops.

SIG Meetings or Presentations
Various Special Interest Groups (SIG) may choose to use scheduled session time to conduct meetings for group members. The time may be used for a variety of activities including announcements, research reports, advancement in the field, committee business, etc. Usually only the group chair submits a request to schedule a SIG or committee meeting.

Requests for SIG Meetings and Presentations may be made via the ICHRIE website using the SIG Meetings and Presentations form.

Committee Meetings
Various ICHRIE Committees may choose to use scheduled session time to conduct meetings for group members. The time may be used for a variety of activities including announcements, research reports, advancement in the field, committee business, etc. Usually only the group chair submits a request to schedule a committee meeting.

Requests for Committee Meetings may be made via the ICHRIE website using the Committee Meeting form.

Other important instructions
Sales pitches for products or services disguised as proposals will not be considered. All presenters are required to indicate their agreement to participate prior to submission.

ICHRIE will correspond with lead (primary) author only. Co-presenters should not contact ICHRIE. It is the primary author’s responsibility to notify all co-presenters regarding the status of the submission as well as to notify ICHRIE of any change in lead author contact information. ICHRIE will use the contact information provided with the original submission; it is the lead author’s responsibility to notify ICHRIE of any change in contact information.

All presenters are required to register for the full conference or for a one-day conference registration for the day of the presentation(s). All travel & additional expenses, including the conference registration fee, are the responsibility of the presenter(s). Please note: At least one presenter of any given presentation must be an International CHRIE member in good standing. Any co-presenters who are not ICHRIE members will be required to register for the conference & pay the full non-member rate.