ESD Bylaws

ETA SIGMA DELTA BYLAWS

ARTICLE I - NAME

SECTION 1 - Name

The name of the society shall be “Eta Sigma Delta, The International Hospitality Management Honor Society.” Each local chapter shall be called Eta Sigma Delta (name of school) Chapter.

SECTION 2 – Colors

The official colors of Eta Sigma Delta shall be royal blue and white.

ARTICLE II – OBJECTIVES

SECTION 1 - Purpose

Eta Sigma Delta is an international honor society that recognizes the scholastic and professional achievements of students and alumni from institutions granting diplomas, associate and baccalaureate degrees, graduate degrees, or their equivalents, in the field of hospitality, tourism, and culinary arts.

SECTION 2 – Points of Honor

The five Points of Honor of Eta Sigma Delta are excellence, leadership, creativity, service, and ethics. Individual members pledge to uphold these values in their professional lives.

ARTICLE III – MEMBERSHIP

SECTION 1 – Classes of Membership

The four categories of membership are 1) Undergraduate Students, 2) Alumni/ae, 3) Graduate Students, and 4) Honorary Members.

SECTION 2 – Undergraduate Student Membership

To be eligible for membership in Eta Sigma Delta, an undergraduate student must:

  • be enrolled in an institution that belongs to International CHRIE
  • have completed fifty percent (50%) of the credit hours required for graduation
  • be a current hospitality, tourism, or culinary arts major
  • have a cumulative GPA of at least a 3.0 in a 4.0 system or its equivalent, or be in the top 20% of the class, and
  • agree to uphold the values of excellence, leadership, creativity, service, and ethics.

The requirements for membership listed above represent minimum qualifications; local chapters may establish more–but not less–stringent standards. Local chapters must also meet the honor society requirements of their institution.

Undergraduate students who have not met the above criteria but who have demonstrated outstanding contributions to the field of hospitality, tourism, and/or culinary arts can be awarded membership by the Board of Governors upon the recommendation of the Chapter Advisor.

SECTION 3 – Alumni Membership

Students who belong to Eta Sigma Delta chapters become Eta Sigma Delta alumni upon graduation. Newly-formed chapters may elect students to alumni status if they were eligible while they were undergraduate students, but could not be initiated due to the lack of an active chapter at that time.

SECTION 4 – Graduate Student Membership

To be eligible for membership in Eta Sigma Delta, a graduate student must:

  • be enrolled in an institution that belongs to International CHRIE
  • have completed fifty percent (50%) of the credit hours required for graduate degree
  • have a cumulative GPA of at least a 3.5 in a 4.0 system or its equivalent
  • be in the top 15% of the class, and
  • agree to uphold the values of excellence, leadership, creativity, service and ethics.

The requirements for membership listed above represent minimum qualifications; local chapters may establish more–but not less–stringent standards. Local chapters must also meet the honor society requirements of their institution.

Graduate students who have not met the above criteria but who have demonstrated outstanding contributions to the field of hospitality, tourism, and/or culinary arts can be awarded membership by the Board of Governors upon the recommendation of the Chapter Advisor.

SECTION 5 – Honorary Membership

Honorary membership may be given to individuals who have made outstanding contributions to the field of hospitality, tourism, and/or culinary arts. Individual chapters or Chapter Advisors may nominate individuals, in writing, for honorary membership to Eta Sigma Delta’s Board of Governors.

SECTION 6 – Induction of New Members

Each chapter shall develop its own induction ceremony that recognizes the rituals and cultures of the school, college, or university so long as it includes the Eta Sigma Delta Points of Honor in Article II, Section 2. Each inductee must send a completed application signed by the Chapter Advisor, along with the appropriate initiation fee, to the International CHRIE office before the induction.

SECTION 7 – Rights of Membership

All members of Eta Sigma Delta shall enjoy certain rights and privileges including but not limited to: 1) receiving an official certificate and pin, 2) wearing Eta Sigma Delta ribbons or cordons at graduation if permitted by the institution, 3) participating in Eta Sigma Delta activities at International CHRIE meetings, and 4) participating in Eta Sigma Delta chapter events.

SECTION 8 – Good Standing

All members of Eta Sigma Delta shall remain in good standing during the life of their membership unless an individual is suspended by a two-thirds vote of the local chapter. If such action is taken, a written explanation shall be forwarded to the Board of Governors. Students who wish to appeal the suspension must do so, in writing, to the Board of Governors within ninety days of notification by the local chapter.

SECTION 9 – Equal Opportunity

No applicant shall be denied membership because of age, disability, ethnicity, gender, national origin, race, religion, or sexual orientation.

ARTICLE IV – LOCAL CHAPTERS

SECTION 1 – Organization

Local chapters of Eta Sigma Delta shall be formed by students eligible under Article III of these bylaws and may be organized at a college or university that offers diplomas, baccalaureate degrees, associate degrees, graduate degrees, or their equivalent in hospitality, tourism, and/or culinary arts, which belongs to International CHRIE, which agrees to grant honors recognition to members, and which supports the goals of Eta Sigma Delta.

SECTION 2 – Approval

Students wishing to form a chapter must file a written application signed by both the proposed Chapter Advisor and the college’s dean or equivalent, and pay an activation fee. The Board of Governors will evaluate the application and vote on the request to form a chapter. Approved chapters shall receive a Charter from International CHRIE.

SECTION 3 – Chapter Officers

Each chapter shall elect officers from among the student members and report the names to International CHRIE. Normally, the officers shall include a President, Vice-President, Secretary, and Treasurer, but local chapters may establish their own set of officers. The responsibilities of the officers shall be defined by the local chapters and communicated to the International CHRIE office.

SECTION 4 – Chapter Advisor

Each chapter shall have a faculty or staff member who serves as Chapter Advisor. Unless listed as the International CHRIE Institutional member contact for the college or university, the Chapter Advisor must be an individual member of International CHRIE. The Chapter Advisor shall make an annual report of chapter activities to the Board of Governors.

SECTION 5 – Responsibilities of the Chapter

Local chapters may write their own goals, purposes and procedures to fit their needs, but they must uphold the minimum standards as set forth in these bylaws. In addition, each local chapter is responsible for conducting at least one (1) significant activity, other than the induction ceremony, each academic year.

SECTION 6 – Inactive Status, Probationary Status, and Dissolution

A chapter will be considered inactive if the chapter advisor does not submit an annual report to the Eta Sigma Delta Board of Governors and/or if they do not hold an annual initiation ceremony. Chapters may remain inactive for two years before they will be put on probation for inactivity and/or non-reporting. At the end of the second probationary year, the chapter will be dissolved unless the Chapter Advisor submits an annual report that demonstrates activity as required by these bylaws.

A chapter may also be dissolved for failing to adhere to these bylaws or for engaging in activities not consistent with Eta Sigma Delta. In this case, a chapter will be put on probation by a majority vote of the Board of Governors and will have one year to appeal the decision following the year of probation. If the appeal is not granted, the chapter will be dissolved.

SECTION 7 –Reinstatement of a Chapter Previously Dissolved

A chapter that was previously dissolved may apply to start a new chapter in accordance with Article IV, Sections 2 – 5 of these bylaws.

ARTICLE V – BOARD OF GOVERNORS

SECTION 1 – Board of Governors

Eta Sigma Delta shall be managed by a Board of Governors which shall provide direction and leadership.

SECTION 2 – Membership of the Board of Governors

The Board shall consist of at least five members who reflect the current mix of affiliated chapters. These members shall be appointed by the President of International CHRIE for three year terms which are renewable up to two times. The Vice President of International CHRIE shall be an ex-officio member with vote, and the Chief Executive Officer of International CHRIE shall be an ex-officio member without vote. To be eligible for appointment to the Board of Governors, an individual must be a current Chapter Advisor. If a member of a Board of Governors is no longer an active Chapter Advisor, the President of International CHRIE shall appoint a replacement.

SECTION 3 – Officers

The Board of Governors shall be led by a Chair appointed by the President of International CHRIE. The Board shall elect a Secretary from among its members. Each position shall be for an initial term of three years and is renewable up to two times.

SECTION 4 – Duties of the Board of Governors

The Board of Governors shall approve all chapter applications, set membership dues, approve honorary memberships, and address appeals of good standing. The Board shall also review the status of chapters for inactivity and non-reporting to determine inactive and probationary status, and vote on the dissolution of chapters in accordance with Article IV, Section 6. The Board shall prepare an annual written report to be sent to all Chapter Advisors and the Board of Directors of International CHRIE.

SECTION 5 – Duties of Officers

The Chair shall convene and preside over all meetings of the Board of Governors, serve as the spokesperson for Eta Sigma Delta, ensure that all chapter reports are filed, and make the annual report of the Board of Governors to the Board of Directors of International CHRIE. The Secretary shall take minutes of all meetings and ensure their distribution to Board members and Chapter Advisors.

SECTION 6 – Annual Student Forum

In coordination with International CHRIE, the Board of Governors shall hold an annual Eta Sigma Delta student forum.

ARTICLE VI – MEETINGS OF THE BOARD OF GOVERNORS

SECTION 1 - Meetings of the Board of Governors

Regular meetings of the Board of Governors–whether in person or electronically supported–shall be held as the Board deems necessary. The Board of Governors shall meet at least once a year at the International CHRIE conference.

SECTION 2 – Procedure

All meetings of the Board of Governors shall be governed by the newly revised Robert’s Rules of Order, except where Robert’s Rules of Order are superseded by these bylaws. 

SECTION 3 – Special Meetings

A special meeting shall be called by the Chair of the Board upon the request of two members of the Board. Notification of the time, place, and purpose of the special meeting shall be sent to Board members thirty (30) days in advance of the meeting.

SECTION 4 – Notice and Agenda

The Secretary shall give adequate notice of all meetings, prepare the agenda for each meeting, and provide a copy of the agenda for each member of the Board of Governors and all Chapter Advisors.

SECTION 5 – Quorums

A majority of the voting members of the Board of Governors shall constitute a quorum.

ARTICLE VII – FINANCIAL STRUCTURE

SECTION 1 – Classification

Eta Sigma Delta shall operate as a non-profit organization pursuant to the guidelines established by the Internal Revenue Code and under the incorporation of International CHRIE.

SECTION 2 – Dissolution of the Organization

In the event of the dissolution of Eta Sigma Delta, all assets will revert to International CHRIE.

SECTION 3 – Dues
  1. All initiation fees and/or membership dues for individuals and chapters shall be determined by the Board of Governors.
  2. All dues and initiation fees shall be collected by the local chapters and forwarded to the International CHRIE office. Local chapter fees, in addition to the dues and initiation fees, may be set at the discretion of the individual chapter.

ARTICLE VIII - AMENDMENTS

SECTION 1 – Amendments

Any amendment to these bylaws must be initiated by the Board of Governors, approved by a majority of active Chapter Advisors who voted, and then approved by a two-thirds vote of the International CHRIE Board of Directors.

August 8, 2003 bylaws amended on December 30, 2011